Get TRREB sold data

Getting TRREB sold data onto your website takes one data agreement and three approvals: you sign the VOW agreement online through PropTx’s data agreements portal, your website vendor authorizes it, your broker of record approves it, and PropTx processes it against your site’s registered URL. With a vendor whose infrastructure already runs the feed, total elapsed time is typically days to a couple of weeks, and nearly all of it is waiting on the human steps. Here is the process from an operator that runs it, BrokerFold being a registered PropTx vendor serving TRREB data in production.

Step by step

1. Choose a platform that already holds TRREB/PropTx vendor status. The agreement names your technology provider, so this choice comes first. Ask directly: are you a current PropTx vendor, and is your VOW implementation live on real sites today?
2. Initiate the VOW agreement in the PropTx portal. PropTx, the TRREB-affiliated data distribution entity, runs an online data agreements dashboard. You (or your vendor, guiding you) start the VOW agreement there; IDX and back-office (DLA) agreements live in the same place if you need them.
3. Vendor authorization. Your platform confirms it is the technology provider on the agreement. On BrokerFold this is same-day; we prepare the paperwork with you rather than mailing you a PDF guide.
4. Broker of record approval. MLS data is licensed to brokerages, so your broker of record signs off. This is the step that sets the calendar. Most brokers approve routinely and quickly once they know it is coming, which is why the single best accelerator is telling them before you start.
5. Board processing and URL registration. PropTx staff process the completed agreement and your website’s URL is registered under it. The registered-URL detail matters: the VOW permission attaches to named sites, and boards use the registry for compliance checks.
6. The feed goes live on your site. From there the pipeline is your vendor’s job: syncing the data, gating it behind registration, and keeping the password and audit machinery running. What that looks like day to day is on the TRREB VOW website page.

What you actually receive

The TRREB VOW feed carries the off-market layer: closed sales and leases with prices, plus expired, terminated, suspended and withdrawn listings, alongside a richer version of the active market than the IDX feed provides. The default feed depth is roughly the last two years of history, with archive material beyond that available by separate arrangement. Note that some fields arrive licensed for internal use only; a correctly built site keeps those out of every consumer-facing surface, signed in or not.

Timeline expectations, honestly

The technology side is hours, not weeks, for a vendor with the feed already flowing; BrokerFold sites run on a shared TRREB pipeline that is already synced, so a new site is a scoping change, not a new integration. The paperwork side is human: vendor authorization, broker sign-off, board processing. Days to two weeks is the honest range we see, with the broker step the widest variable. A checklist that compresses it:

• Confirm your vendor’s PropTx status before initiating anything.
• Tell your broker of record the approval request is coming and what it covers.
• Have your final site domain settled first, since the agreement registers URLs.
• If you also want IDX and back-office lanes, initiate them in the same sitting rather than serially.

What happens after the data arrives

The agreement is the beginning of the obligations, not the end: registration gating, click-wrap terms capture, 90-day password lifecycle, server-side redaction and access logging are the operating conditions the VOW attaches. On BrokerFold these are platform behaviour rather than your to-do list, and the walkthrough of the visitor-facing result is on show sold prices in Ontario. For the category overview, start at the VOW website pillar.